Last updated: October 2026
1. Purpose
This Data Retention Policy explains the general approach of QuantCap Research & Technologies FZCO (“QuantCap”, “we”, “us” or “our”) to retaining personal information.
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected and to meet applicable legal, regulatory, contractual and professional obligations.
2. How We Determine Retention Periods
The period for which we retain personal information depends on factors including:
- the nature and purpose of the information;
- our relationship and communications with you;
- applicable legal, regulatory, contractual and professional requirements;
- the need to maintain appropriate business and transaction records; and
- whether information may be required to establish, exercise or defend legal rights.
When personal information is no longer reasonably required, we will delete, anonymise or otherwise securely dispose of it, subject to applicable requirements.
3. Enquiries and Business Communications
Information submitted through our website contact form or otherwise provided in connection with an enquiry may be retained for as long as reasonably necessary to respond to and manage the enquiry and any subsequent business relationship.
Where an enquiry results in an engagement or other business relationship, relevant information may form part of the associated business records and be retained for the applicable retention period.
4. Client and Business Records
Information relating to clients, engagements, contracts, transactions and professional services may be retained for periods appropriate to the nature of the relationship and our legal, regulatory, contractual, accounting, tax and professional obligations.
Certain records may need to be retained for longer periods where required by applicable law or where reasonably necessary for legitimate business or legal purposes.
5. Legal and Regulatory Matters
We may retain information beyond its normal retention period where reasonably necessary in connection with:
- actual or anticipated legal proceedings;
- regulatory, governmental or other official enquiries;
- audits or investigations;
- the establishment, exercise or defence of legal rights; or
- another applicable legal obligation.
Where appropriate, deletion or disposal of relevant records may be suspended while such circumstances continue.
6. Security and Disposal
We take reasonable technical and organisational measures designed to protect retained personal information against unauthorised access, disclosure, alteration, loss or misuse.
When personal information is no longer required, we take reasonable steps to delete, anonymise or securely dispose of it.
7. Your Personal Information
Depending on the laws applicable to you, you may have rights relating to the retention, deletion or other processing of your personal information.
Further information about how QuantCap processes personal information and about your rights is available in our Privacy Policy.
8. Changes to This Policy
We may update this Data Retention Policy from time to time to reflect changes in our activities or applicable legal requirements.
The current version will be published on this page and the Last updated date will be revised accordingly.
9. Contact Us
For questions about this Data Retention Policy or the retention of your personal information, please contact:
QuantCap Research & Technologies FZCO
Dubai Silicon Oasis
Dubai, United Arab Emirates
Email: dpo@quantcap.ai